Distinguishing Features of the Class

Typical Work Activities

• Coordinates the activities of the administrative office for the Superintendent of Schools;
• Maintains the Superintendent’s daily calendar, schedules appointments, coordinates travel arrangements and makes all other appointments and arrangements as required;
• Provides support to the Superintendent as a liaison to District departments and city divisions performing essential services for the Board of Education;
  • interacts with employees, parents, general public, relieving the Superintendent of routine matters;
• Acts as the main contact for incoming and outgoing communications for all business requests;
• Prepares written correspondence, memorandums, reports, etc.;
• Assists in the preparation of the agenda for Board of Education meetings for items related to the Superintendent;
• Performs duties on a personal computer using application programs;
• Performs other duties as requested by the Superintendent.

Full Performance Knowledge, Skills, Abilities and Personal Characteristics

• Good knowledge of principles, practices and terminology of office activities, including methods and procedures;
• Good knowledge of the administrative policies and procedures of the Board of Education;
• Basic knowledge of a personal computer in the use of application programs;
• Ability to prepare accurate and concise correspondence, reports and memorandum;
• Ability to handle high volume of transactions and interact with all departments and all levels of employees;
• Ability to independently complete daily and/or recurring routine administrative tasks;
• Ability to effectively communicate both orally and in writing;
• Ability to understand and carry out complex oral and written directions;
• Ability to operate an alphanumeric keyboard at a reasonable rate of speed;
• Resourcefulness; confidentiality; integrity, diplomacy; tact;
• Physical condition commensurate with the demands of the position.