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Buffalo Public Schools
712 City Hall
Buffalo, New York 14202
(716) 816-3500

Career Opportunities

Openings >> Administrative Secretary RB#13-50
Administrative Secretary RB#13-50
Summary
Title:Administrative Secretary RB#13-50
ID:1106
Department:Other
Location:City Hall
Division:Civil Service
Description
5 DAY POSTING                                                                                                       5 DAY POSTING
 
 
BUFFALO BOARD OF EDUCATION
DEPARTMENT OF TALENT MANAGEMENT

       ROOM 720 CITY HALL
 BUFFALO, NEW YORK 14202
                                                                                         
RECRUITMENT BULLETIN #13-50                                                                          September 27, 2013 
 

 
                                                 BUFFALO BOARD OF EDUCATION VACANCY
 
POSITION:                 ADMINISTRATIVE SECRETARY – PROVISIONAL
 
SALARY:                   $41,312 - $48,835
 
LOCATION:               Office of School Innovation and Turnaround, 701 City Hall, Buffalo, NY
 
RESPONSIBILITIES:

 
  • Reproduces and types dictation from various sources of a difficult and sometimes confidential nature i.e. minutes and proceedings of meetings, hearings and conferences;
  • Drafts and types letters, reports and memoranda for supervisor's approval;
  • Types correspondence, reports, documents, records and materials from equipment with alpha-numeric keyboard, i.e., typewriters, electronic word processing equipment, CRT terminals, personal computers, data terminals and printers;
  • Relieves supervisor of administrative details;
        - receives calls and callers, determines their needs or the reason for the visit or call and
        transmits factual information to them;
        - schedules appointments and arranges conferences or meetings as requested;
        - answers requests for administrative information;

 
  • Sets-up and maintains confidential and regular correspondence;
  • Reads and summarizes reports to facilitate review by and conserve time of the supervisor;
        - prepares office reports as directed;
        - tabulates data from numerous reports;

 
  • Organizes and prepares work materials for meetings and conferences, i.e., agendas, reports, resolutions, etc.;
  • Transcribes, from various sources,  minutes and proceedings of meetings, hearings and conferences;
  • Assigns specific and standing tasks, reviews all typed correspondence and reports for accuracy and proper grammatical usage;
        - insures proper processing and filing of documents by observing activities and instructing
        subordinates in the procedures to be followed;

 
  • Operates a personal computer involving the use of application programs and the input and retrieval of data;
  • May supervise one or more employees in the typing of correspondence and reports;
  • Performs related duties as required.
 
MINIMUM QUALIFICATIONS

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Continuous and permanent status in any city department as a Legal Secretary, Legal Stenographer, Principal Clerk, School Clerk, Senior Account Clerk, Senior Account Clerk-Stenographer, Senior Account Clerk-Typist, Senior Clerk, Senior Stenographer, Senior Typist for one year.
 
In addition, all applicants must have completed a course in typing or keyboarding, which must be listed on application.
 
Special Requirement:  Applicants must pass a qualifying keyboarding test at 35 wpm.

Applicants that have previously qualified on a qualifying typing/keyboarding test at 35 wpm administered by the City of Buffalo Civil Service, for examination purposes, will not be required to participate in another typing/keyboarding test.
 
Note:  Candidates will only be allowed to participate in an exam and be approved or certified for appointment to departments where the rate of pay for Administrative Secretary is at a higher rate of pay than their current position, even if their title is listed above.
 

Open Competitive
(A)   Associates Degree from an accredited college, business or technical institute in the Secretarial Science curriculum, including or supplements by a course in typing/keyboarding (course must be listed on application) and one year of full time responsible clerical experience at a supervisory level, including the operation of an alpha-numeric keyboard;
OR
(B)   Graduation from High School, GED or Equivalency Diploma, including or supplemented by a course in tying/keyboarding (course must be listed on application) and three years of full time responsible clerical experience at a supervisory level, including the operation of an alpha-numeric keyboard;

 

OR

(C)   An equivalent combination as defined within the limits of A and B.
 
Special Requirement:  Applicants must pass a qualifying keyboarding test at 35 wpm.

Applicants that have previously qualified on a qualifying typing/keyboarding test at 35 wpm administered by the City of Buffalo Civil Service, for examination purposes, will not be required to participate in another typing/keyboarding test.
 
Note:  Verifiable part-time experience will be pro-rated to meet full-time  experience requirements. Proof of education must be presented at time of appointment.
 
 
 
APPLICATION:  CANDIDATES FOR THIS POSITION SHOULD COMPLETE AN APPLICATION AVAILABLE ONLINE AT www.buffaloschools.org  (Recruitment Bulletin number must be included on application)
 
APPOINTMENT:   Appointments are subject to the review of the Board of Education upon the recommendation of the Superintendent following the approval of the City of Buffalo Civil Service Division. Personal interviews shall be scheduled where appropriate.
 
The Buffalo Board of Education is an Equal Opportunity/Affirmative Action Employer.
 
5 DAY POSTING FINAL FILING DATE:   October 4, 2013
 
 
APPROVED:
 
 
Karen Marchese
Director of Recruitment and Employment Services

 
This opening is closed and is no longer accepting applications

 






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