RECRUITMENT BULLETIN #14-79                                                                                                                                       October 27, 2014
 
 
POSITION:         Grants Coordinator – Permanent
 
SALARY:             $44,533 - $53,242
 
LOCATION:        Grants Development Dept. – 419 City Hall, Bflo, NY 14202

Distinguishing Features of the Class
Under direct guidance from a School District Administrator, the Grants Coordinator is responsible for providing grant-related technical support and assistance to the staff of the School District’s Office of Federal and State Programs.  The incumbent researches funding opportunities, coordinates on-line grant submissions, develops and coordinates summer Extended Learning Opportunity Program payroll process; creates and edits departmental documents and correspondence related to grants.  S/he trains personnel assigned to the Office of Federal and State Programs, in the functions of on-line grant transmissions and reporting as well as the Extended Learning Opportunity Program payroll functions.  No supervisory duties are exercised.
 
Typical Work Activities
 

• Researches grant funding opportunities through local, State, Federal government agencies and Foundations;
• Coordinates on-line submissions of grants and related reports using local, State, Federal and Foundation electronic application programs;
• Coordinates the work of clerical staff in the use of on-line grant application programs;
  • trains staff in the use of grant application programs;
• Provides technical assistance to Administrators/Managers in the Office of Federal and State Programs regarding the completion of forms, formats and grant report submissions;
• Assists Administrators/Managers in the Office of Federal and State Programs with collecting and compiling budget information to prepare annual and final grant reports;
• Collects, compiles and presents statistical and other information related to grant activities;
• Maintains reporting requirements and close-out documents for grant applications;
• Renews and/or updates the School District’s federal Central Contractor Registration and other federal and state information databases, as required;
• Reviews reports and other office materials and correspondence before distribution;
  • recommends revisions, etc.;
• Prepares drafts for informational brochures i.e. Extended Learning Opportunity Program brochures, Grant Development and Management Handbook, etc.;
• Coordinates summer Extended Learning Opportunity Program payroll process in conjunction with other District departments including Payroll Division;
  • develops payroll procedures for the summer Extended Learning Opportunity Program;
  • trains summer School Clerks and temporary Clerks assigned to the Office of Federal and State Programs for Extended Learning Opportunity Program for payroll and other duties;
  • participating member of the Extended Learning Opportunity Program payroll subcommittee;
  • Performs related duties as required.

 
Full Performance Knowledge, Skills, Abilities and Personal Characteristics
 

• Thorough knowledge of the principles and practices involved in the application and coordinating of grant funding;
• Good knowledge of computer technology in the use of application programs related to grant application submission;
• Good knowledge of research methods and techniques, both manually and in the use of electronic technology;
• Working knowledge of electronic payroll functions;
• Ability to collect, organize and interpret data in the preparation of reports and presentations;
• Ability to develop written material in various formats;
• Ability to train others in the use of computer application programs;
• Ability to effectively communicate both orally and in writing;
• Ability to multi-task, prioritize multiple projects and meet goals and deadlines;
• Ability to develop and maintain good working relationships with program administrators, managers and staff;
• Ability to learn new computer technology programs and to adapt them to the School District grant functions;
• Tact; confidentiality; integrity;
• Physical condition commensurate with the duties of the position.

 
Minimum Qualifications
 
 

1. Completion of 60 semester credit hours from an accredited college or university and two years of full-time qualifying experience*;

 
OR 
 

2. Graduation from High School, GED or Equivalency Diploma and four    years of full-time qualifying experience*;

 
OR 
 

3. An equivalent combination of the foregoing as defined within the limits of A, B and C.

 
*Qualifying experience is defined as full-time experience in the preparation of grants that includes:  grant research; use of on-line grant application and reporting programs; preparation of written material; and training personnel in the use of grant application programs.
 
Note:  Verifiable part-time and/or volunteer experience will be pro-rated to meet full-time experience requirements.
 
Proof of education must be presented at time of appointment
  


FINAL FILING DATE:   November 5, 2014
 
 
 
APPROVED: DARREN J. BROWN
 
ASSOCIATE SUPERINTENDENT OF HUMAN RESOURCES