Distinguishing Features of the Class

1. of a position in this class perform difficult and responsible clerical work in a school administrative office. They are responsible for the performance of varied clerical tasks requiring the exercise of independent judgment, a complete understanding of the rules, policies and procedures of the office, and the operation of a typewriter, CRT terminal, personal computer, word processor, printer and other related office equipment. Incumbents receive infrequent instruction in the performance of their work; however, new problems are referred to a superior before action is taken. Employees in this class work under general supervision of the School Principal/Assistant Principal. Supervision is exercised over clerical personnel assigned to the school.

Typical Work Activities

Relieves Principal/Assistant Principal and directs the activities of the administrative office of the school:

• acts as a liaison between the Principal/Assistant Principal and office/building personnel and faculty members;

Reproduces and types from various sources letters, bulletins, forms and memoranda pertaining to a school office;

- composes and types original written communications;

Compiles weekly, monthly and annual reports and records;

- maintains and updates records on same;

Compiles, enters and maintains bi-weekly payrolls of faculty and school staff;

Receives visitors, answers inquiries and callers and refers them to proper school officials;

Receives, sorts, and distributes incoming mail;

Prepares, maintains and inputs permanent record cards of pupils;

- prepares and issues transcripts of pupils’ records to high schools, colleges and universities;

Requisitions materials and supplies as approved:

• checks upon delivery and issues to faculty members/staff;

May be required to receive, count and deposit all monies that pass through the office:

- issues receipts and maintains financial records/reports of same;

May operate telephone switchboard and other office equipment including typewriter, CRT terminal, personal computer, word processor, printer and related office equipment;

May be required to open the school doors for callers to enter the building;

May be required to take charge of the administrative office during summer months, when school is not in session or when directed by the Principal/Assistant Principal;

Performs related duties as required.

Minimum Qualifications

Open Competitive
Graduation from High School, Business School, GED or Equivalency Diploma, including or supplemented by a course in typing or keyboarding (proof of education/courses must be presented at time of appointment).

Supplemental Information

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of office terminology, procedures and equipment;

Thorough knowledge of Business Arithmetic and English;

Clerical aptitude;

Ability to operate a typewriter/alpha-numeric keyboard at 35 wpm to produce an accurate and clean copy;

Ability to be trained in the operation of CRT terminal, personal computer, word processor, printer and related office equipment;

Ability to understand and carry out oral and written directions;

Ability to plan and supervise the work of subordinates;

Ability to establish an effective working relationship with pupils, parents and school officials;

Courtesy; tact; physical condition commensurate with the demands of the position.