RECRUITMENT BULLETIN # 24-118                                                                       October 18, 2024

BUFFALO BOARD OF EDUCATION VACANCY

Civil Service Residency Requirements will apply

(The City of Buffalo Civil Service does not require residency within the City of Buffalo for Native Americans.
The City of Buffalo Civil Service does require tribal enrollment or community recognition as a Native American)

POSITION:                   Supervising School Clerk - Provisional

SALARY:                       $61,301 - $73,696    

LOCATION:                  Office of Shared Accountability 
                                             

APPLICATION:  successfully received will generate a confirmation email to the account listed on the application.  If you do not received a confirmation email, we cannot guarantee that your application was received.  You must submit an application until you receive a confirmation email.

DISTINGUISHING FEATURES OF THE CLASS

This is a highly responsible clerical position involving school office management, registration and liaison duties, requiring a thorough knowledge of specific unit functions and supervising employees engaged in this work. The incumbent develops, implements and monitors work procedures of clerical personnel in the elementary/secondary schools’ administrative offices.  They are responsible for making certain that all work is performed in accordance with instructions regarding objectives, policies and procedures.  The Supervising School Clerk exercises a high degree of independent judgment and level of responsibility for performing complex duties.  Immediate supervision is received from the Assistant Director of Placement and Registration.  Supervision is exercised over school clerks and clerical personnel assigned to schools’ administrative offices and offices that perform tasks relating to the registration of Buffalo Public School students. Responsibility includes supervising and training of clerical employees working in the administrative office at schools including the ability to train for work involving the entering of student data into the Student Information System.  In addition, responsibility training temporary summer staff placed in school locations that have a direct connection to the responsibilities of summer school and peak times at the Central Registration Center.  Ability to assist in training all staff entering data into the Student Information System at the Central Registration Center.
 
TYPICAL WORK ACTIVITIES

Develops, plans, evaluates and reviews clerical work procedures;
Monitors, plans and provides in-service training for school clerical personnel in the details of specialized clerical work;

• assigns rotating school clerical staff on a daily basis;
• maintains activity control records, schedules work loads and flow;

Provides advice and assistance to superiors in coordinating, developing and implementing work operations and procedures;

• reviews current clerical operations and procedures by direct observation and reviewing records and reports to determine work status;
• prepares reports recommending revision in procedures to improve operations;
• develops and up-dates handbook for school office personnel on a continuing basis;
• monitors updates of School Clerical Manual on a continuing basis;

Responds to inquiries from school clerks concerning problems related to the accomplishments of tasks assigned by the school principal;
Monitors, plans and provides computer in-service training for school clerical employees;
Maintains and up-dates records as needed;
Submits timely activity reports to Assistant Director of Placement and Registration;
Monitors, plans and provides in-service training for school clerical personnel as it relates to the Central Registration Center.
Ability to train clerical staff working in the administrative offices at schools to enter data into the Student Information System for the Buffalo Public Schools.  This includes temporary summer school employees;
Ability to monitor and distribute state errors created in the Student Information System by supervised staff;
Performs related duties as required.
 

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of office terminology, procedures and equipment;
Thorough knowledge of Business Arithmetic and English;
Ability to plan, organize and supervise the work of others;
Ability to understand, interpret and implement oral and written directions;
Ability to prepare, interpret and update informational material;
Ability to be trained in the operation of personal computers involving the use of application programs;
Ability to train others;
Ability to recognize problems and take remedial action;
Ability to understand and interpret Collective Bargaining Agreement as it relates to school clerical personnel;
Ability to establish effective working relationships and get along well with others;
Confidentiality; tact;
Physical condition commensurate with the demands of the position.
 
 
MINIMUM QUALIFICATIONS
 
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Continuous and permanent status as a School Clerk in the Board of Education for three years.
 
 
FINAL FILING DATE:     October 25, 2024

APPROVED:

Tami Holli-McGee
Chief Of Human Resources

The Buffalo Public School District does not discriminate on the basis of an individual's actual or perceived race, color, creed, religion, religious practice, national origin, ethnic group, sex (including sexual harassment and sexual violence), gender identity, sexual orientation (the term "sexual orientation" means heterosexuality, homosexuality, bisexuality, or asexuality ), political affiliation, age, marital status, military status, veteran status, disability, weight, domestic violence victim status, arrest or conviction record, genetic information or any other basis prohibited by New York state and/or federal non-discrimination laws in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the District's non-discrimination policies should be directed to HRCompliance@buffaloschools.org or to: Tami Hollie McGee, Chief of Human Resources 719 City Hall Buffalo, NY 14202 (716) 816-3579